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Invoice Creation

This section details the process of creating a new issued invoice and explains all available options and their functionality.

Tip

Fields marked with an asterisk (*) are mandatory.

Panel: Overview

Basic panel defining the invoice header, payment terms, and rounding.

Document Identification

  • Reference Identifier (referenceIdentifier): Unique invoice ID (e.g., VF2025001). If automatic numbering is enabled, it generates upon saving.
  • Name (name): Descriptive name (e.g., "Services Invoicing 01/2025").
  • Account (account): Customer (Buyer).
    • Logic: Selecting an account automatically loads:
      • Billing and Shipping Address.
      • ID (sicCode) and VAT ID (vatId).
      • Due Date (if set on the Account, dueDate is recalculated).

Dates & Payment Terms

  • Status (status): Current state of the invoice.
    • Options: Draft, Issued, In Review, Sent, Confirmed, Partially Paid, Paid, Overpaid, Canceled.
    • Logic: States like Paid or Partially Paid are often set automatically by payment matching.
  • Payment Method (paymentMethod):
    • Bank Transfer
    • Card
    • Cash
    • Cash On Delivery
    • Collection
  • Date Invoiced (dateInvoiced): Date of document issue (today).
  • DUZP (duzp): Date of Taxable Supply.
  • Due Date (dueDate): Default +14 days (or per settings).

Symbols & References

  • Variable Symbol (variableSymbol): Often matches the document number (numeric only).
  • Constant Symbol (constantSymbol): Bank transaction code (e.g., 0308).
  • Specific Symbol (specificSymbol): Supplementary payment identifier.
  • Sales Order (salesOrder): Link to the business case (Order).
  • Quote (quote): Link to the original Quote.
  • Order Number (orderNumber): Client's PO number.

Rounding

Critical section affecting the final amount to be paid. Changing these fields immediately recalculates the total.

  • Total Amount Rounding (totalAmountRounding):
    • Don't round document (Default)
    • Mathematical rounding (0-4 down, 5-9 up)
    • Round Up (Always to the next higher unit)
    • Round Down (Always to the next lower unit)
  • Round To (roundTo): Defines rounding precision.
    • Round to Crowns (1.0)
    • Round to 50H (0.50)
    • Round to 10H (0.10)
  • VAT from Rounded (vatFromRounded): Determines if the calculated rounding difference is part of the tax base (checked) or a non-tax expense (0% VAT).

Panel: Items

Products and services to be invoiced are added here.

Line Calculation Logic

The line price is calculated as follows: 1. Base: Unit Price × Quantity. 2. Discount: If Discount (%) is entered, it is deducted from the unit price. 3. VAT: * If With Tax = YES: Price is considered gross (incl. VAT). VAT is calculated "downwards" (coefficient). * If With Tax = NO: Price is net (excl. VAT). VAT is added to the base. 4. Additional Costs: If global Additional Costs (Shipping, Packaging) exist, they can be distributed into items (proportionally or via largest remainder method).

Panel: Details

Detailed information for invoicing and logistics.

Addresses

Automatically copied from the Account (Customer) but can be manually edited for the specific invoice. * Billing Address: Registered office for the tax document. * Shipping Address: Physical delivery location.

Tax Data

  • VAT ID (vatId): Customer's Tax Identification Number.
  • SIC Code (sicCode): Business Identification Number. Required for ISDOC export.
  • Supply Code (supplyCode): Mandatory for Reverse Charge mechanism and summary reports.
    • Selection (Reverse Charge): 1 - Gold, 3 - Construction work, 4 - Assembly work, 11 - Allowances, 12 - Cereals, 13 - Metals, 14 - Mobile phones, 15 - Integrated circuits, 16 - Tablets/Laptops, 17 - Consoles.
    • Selection (Foreign): 0 - Supply of goods to EU, for VAT Summary Report.
  • Reverse Charge (reverseCharge): If active, VAT on the invoice is 0% and the tax liability shifts to the buyer.
  • Foreign Invoicing (foreignInvoicing): Changes VAT logic for foreign trade (e.g., VAT exemption for EU supplies).

Notes

  • Text Before Items: Intro text (e.g., "Based on contract No. X...").
  • Text After Items: Closing text (e.g., "Thank you for your cooperation.").
  • Note: Internal note (usually not printed, depends on PDF template).