Asset Registry (Assets)¶
The core of the module is the Asset card. Every physical item owned or used by the company should have a record here.
Creating an Asset¶
- In the main menu, select Asset Management -> Assets.
- Click the Create Asset button.
- Fill in the basic information.
Key Fields¶
| Field | Description |
|---|---|
| Name | Unique designation of the item (e.g., "Škoda Octavia 4AZ 1234", "Dell Latitude 5520"). |
| Category | Type of asset. Options: Vehicles, Technical Equipment, Office Equipment, Communication Equipment, Safety Equipment, Machinery. |
| Status | Available or Reserved. This status is often updated automatically based on reservations. |
| Serial Number / VIN | Unique manufacturer identifier. VIN for vehicles. |
| Assigned User | User responsible for this asset (custodian). |
| Supplier | Link to the company from which the asset was acquired. |
Financial Data¶
- Price (excl. VAT): Acquisition price (labeled as "Amount" in system).
- Value (incl. VAT): Total value.
- Acquisition Method: Own Resources, Leasing, Operative Leasing.
- Tax Rate: VAT rate (0%, 15%, 21%).
Insurance and Warranties¶
In the insurance section, you can check the types of arranged insurance: * Accident Insurance * Mandatory Insurance * Assistance * Glass Insurance
Enter expiration dates in the Warranty End Date and Technical Inspection Expiry Date fields. The system can alert you to approaching deadlines (see "Assets Requiring Attention" Dashboard).
Attachments and Documentation¶
You can upload scanned contracts, technical certificates, or manuals to the Handover Protocol Intern field or general attachments.